RACE RULES PORTUGAL COUNTRYSIDE
Portugal Countryside (PCS) it’s a run for all persons over 18 years old in the first day of race. This challenge has the purpose of completing the 14 stages, one per day, from Miranda do Douro – North of Portugal to South in Monte Gordo, Algarve. The race is in self – sufficiency and only guided by GPS. The planned route is over 1000 Km (621.371 Miles) in the countryside of Portugal.
To participate in the Portugal Countryside is essential:
a) Be fully aware of the distance, type of race and have a real capacity for autonomy, to manage difficulties and problem that may be happen in in this type of event. Be able to adapt in different circumstances. Be aware of medical risks associated with running. You are the only one responsible for your physical condition.
b) Adverse weather conditions without outside assistance, such as type of ground, night time, strong wind, cold, fog or rain.
c) Know how to manage, even alone, your physical and mental problems generated by fatigue, digestive problems, muscle or joint pain and other minor injuries.
d) Be fully aware that the role of the organization is not helping the runner managing their problems.
e) Inform the organization of any health problem in advance, such as diabetes, hypertension, asthma and other chronic diseases or some specific attention.
Article 1 – The Race
1.1 Classification will be segmented by gender and age group (from 5 to 5 years old).
1.2 The race is disputed by all competitors having the goal of finishing the race in the shortest time possible.
1.3 The race is the accomplishment of a route previously determined by the organization, without any resource of any motorized means of locomotion.
1.4 The race is won by the competitor who complete the route in the shortest total of accumulated time, added any eventual penalties.
1.5 The race will be during 15 days, being the first one the day zero for check in and the remaining 14 for competition.
1.6 The race organization is Horizontes, sports tourism, with NIF/NIPC 515091944 of Paulo Costa Garcia, Unipessoal Lda, based in Proença-a-Nova, at “Rua Jogo da Bola”, number 89, 6150-429 (referred as the Organization)
Article 2 – Registration
2.1 The race registration for Portugal Countryside are limited to the available spots for each edition that will be determined by the organization.
2.2 The pre-registration are made through the webpage www.portugalcountryside.com/registration/?lang=en in the existing form.
2.3 You will be contacted by email, which notifies you whether or not the pre-register has been validated. The Organization has the right to refuse requests to participate without having or justifying it.
2.4 After the pre-registration has been validated, make the payments indicated and agreed with the organization.
2.5 The registration in base package include: 15 nights in a shared hotel room with breakfast; 15 dinners; 14 snacks in the end of stage; Transfers from Lisbon to the beginning and from the end to Lisbon; GPS and Live Tracking; Medical support throughout the race; Technical support in the use of navigation equipment; Personal accident and liability insurance; 80L carrying bag; Race t-shirt; “Finisher” Medal.
2.6 The race price for the base package in previous number is 2.382€ (two thousand three hundred eighty two euros). Total payments have a 10% discount.
2.7 Extra and optional service: GARMIN eTrex Touch 25T GPS, base package value plus € 210.00 (two hundred and ten euros). During the pre-race period other services may arise and may be purchased at any time provided they are available.
2.8 Without prejudice to agreements made, and application for registration is valid after the payment of at least 200€ of the total value of the contracted packages. Such payment needs to be received by the Organization by the agreed day or by default, the fifth business day after the registration date.
2.9 All entries requested prior to the year of the race is held shall pay 50% until December 31. The remaining amount can be paid by March 15.
2.10 The registration applied between January and March 15 of 2020, need to be fully paid until two business days after the application has been validated.
2.11 The failure of the payment rules, set in the previous paragraphs shall result in the non-acceptance of the registration, even if it has already agreed, will have a revocation for non-compliance with the Race Rules.
2.12 If revoked, the interested will be refunded with the amount equivalent of 15% of the total registration fee.
2.13 The organization may at any time revoke an application for registration based on this Race Rules or for fundamental sporting ethical principles.
Article 3 – Dropouts before the race
3.1 Dropouts that occur prior to the start of the race must notify the organization by email.
3.2 Dropouts must be notified to the Organization until 60 days before the beginning of the race. In this case, the participant can choose between two different options:
3.2.1 Partial reimbursement of the amount delivered in the meantime:
a) If the opened spot as a result of the dropout is filled, the participant is entitled to a refund of 15% of the amount paid in the meantime from the total amount of the contracted packs.
b) If the spot opened as a result of the dropout is not filled, the participant is entitled to a refund of the amount paid less 50% of the contracted paid.
c) The moment in which it is determined whether or not the open spot has been filled correspond to the the time when the participant requires the refund to be made.
3.2.2 Request the registration for the next year edition and a partial allocation of the amount given in the meantime to the payment of this registration, being that:
a) The participant is the holder of a vacancy reserved for the next year edition.
b) In the next year the participant shall pay 85% of the total price, the remaining 15% being retained for administrative payments and logistical expenses already made for the participation in the current year.
c) The participant must confirm their presence not later than 10 days after the start of race registration in the subsequent year. If you don’t do so, you lose any right of refunding or the right to request the allocation of this amount to the payment of registration in later editions.
3.3 When the dropout notice, the participar shall declare his option for one of the alternatives referred to in the preceding paragraphs. If this statement is not mate, the second alternative [indicated in (b)] shall be considered as the chosen one.
3.4 If the dropout is communicated only after the deadline referred in paragraph 2 of the present Article, the quitter shall not be entitled to any refund or to request the transfer of his/her registration for the following year, regardless of whether or not the open spot will be or not filled.
Article 4 – Route
4.1 Portugal Countryside’s route is mostly unpaved paths, tracks and forest roads.
4.2 The route of the raze is unmarked physically, uses public roads, whether on or off road, crosses villages and towns and uses paths that cross private property.
4.3 The course will not me closed for the race. Therefore, the participant must take into consideration the possibility of vehicles, persons and/or animals travelling in either direction on the race route.
4.4 Where gates or gateways exist, the participant must open and lose them to pass and must leave them as they have found it. Not following this rule results of exclusion from the race.
4.5 It’s mandatory to follow the race route, sanctions are predicted for those who do not.
4.6 The route race is considered and imaginary runner at 100 meters away, containing the GPS line (track) of the route race. The applicable penalties correspond to the addition of 10minitos to the time spent by the participant of the stage, for each kilometer made out of the route. For this purpose, for an kilometer non-complied is considered and entire kilometer.
4.7 Prior the start of the race, the organization will load in the Participant’s GPS devices with the route race.
4.8 GPS is the only orientation method that participants have to follow the route race.
4.9 The participant is the only one responsible for the proper functioning of their GPS, for the preservation of the data loaded by the organization and, above all, for ensuring that the GPS is always with them and recording the entire route made.
4.10 Unless is indicated by the organization, within the villages/city/etc it’s not mandatory to follow the route race. A GPS register is considered to be within a village or other type of urban area whenever the line is within one or in surroundings.
4.11 Unless otherwise indicated by the organizations, the participante shall always go along the existing roads, paths or tracks.
4.12 The GPS line with the route race may have continuity faults. In such cases all the option taken by the participants between the limit points of the interrupted line are considered good.
4.13 The GPS line with the route race may deviate rom the terrain path. In this cases de Participants should follow the marked terrain path even if it does not exactly match in the GPS line, but can’t go further the 100 meters runner referred to in paragraph 6 above.
4.14 The route race acrosses many roads that requires all precaution and the obligation to respect the rules of the road code in Portugal.
4.15 The failure of following this rues will subject to a 30 minute penalties for non-compliance.
4.16 A participant who fails this referred safety rule in the preceding paragraphs more than 3 times during the race will be excluded.
4.17 A participant may leave the route race whenever he wishes without suffering any penalty, whenever he returns to it at the same point as he has abandoned or at a preceding point.
Article 5 – Transport
5.1 The organization shall transport the participants and their luggage from Lisbon to place where the race starts and from the place where the race ends to Lisbon. Each participant baggage must be restricted to two suitcases.
5.2 On day zero of the race, the participant will be given a bag with a capacity of up to 80L, in which he must put all the personal effects he needs during the race.
5.3 The organization carries the bag between the different stages.
5.4 During the race, the participant only has access to the bag delivered by the organization.
5.5 Personal items that are not placed in the mentioned bag will remain the participant’s original suitcase, which is placed in a sealed truck. This bag is delivered to the participants shortly after the last stage.
5.6 The participant shall only have access to his personal property sorted in the race truck in case of dropout.
Article 6 – Self-sufficiency
6.1 The race is always in self-sufficiency so the participant cannot benefit from any outside help during the stages, otherwise he/she will be excluded from the race.
6.2 For the purposes of the preceding paragraph the outside assistance shall be deemed to be any pre-programmed action to provide assistance in and physical way to a participant, whether or not the participant request it.
6.3 Except as provided in the previous paragraphs, the assistance provided by the organization, when the participants request it, will have a penalty of one hour, without prejudice to situations of medical emergency.
6.4 Actions to assist participants carried out by decision of the organization, pre-programmed or not are legit.
6.5 Assistance whether or not requested by the participant, may be permitted in the field of orientation and operation of GPS devices, with the exception of the provision of batteries for GPD, for which a penalty of 15 minutes will be added.
6.6 Assistance is permitted between participante while they are running the race.
6.7 It does not constitute a violation of the provisions in the paragraph one that a participant during the racem supplies autonomously and not previously planned, whatever it is in a private or public place.
Article 7 – Mobile
7.1 It’s mandatory that participants use mobile phone from the beginning of the stage until its completion.
7.2 The lack or interoperability of the mobile phone during the period provided in the previous paragraph, will be added a penalty of 1 hour each time the problem occurs.
Article 8 – Equipment
This needs will be reviewed.
Article 9 – Identification
9.1 Participants are required to use their race number (BIB).
9.2 The race numbers identify the participant and contain advertising alluding to the main sponsors of the race which may under no circumstances be used for other purposes. Any changes must be previously authorized by the organization otherwise will be excluded.
Article 10 – Start/Departure
10.1 The official departure time is the one indicated by the organization in the participant’s guide and corresponds to the GPS time for the Western European time zone (London, Lisbon).
10.2 Departures may be made individually within a time window of 2 hours after the official time. Example: Departures scheduled for 6:00 am can start the race until 8:00 am on the same day without any penalty, but must meet the deadline set by the organization.
Article 11 – Arrival
11.1 The Participants finishes the stage when he crosses the Finish Line.
11.2 The Finish Line is physically identified with a line on the ground, plaque or aerial tarp with the word “FINISH”.
11.3 The control closes at the scheduled time as the stage time limit.
11.4 If the participant finishes the stage after the closing time, in accordance with the previous numbers, the respective stage is not validated.
11.5 Upon the arrival of each stage, all participants are asked to delivered the GPS to the organization so it can be checked the route mand and verify the fulfillment of the established route for the respective stage.
11.6 The participant who does not deliver his GPS will be added the maximum time provided in the Participant’s Guide for the respective stage plus any penalties in the stage.
11.7 If the GPS does not contain the track record made by the participant, the consequence provided for in the previous paragraph shall apply to him/her.
Article 12 – Check Point
12.1 The organization installs Check Points (CP) throughout the track that might, or not, be identified.
12.2 A penalty of 60 minutes will be given for each skipped CP.
12.3 CP are monitored by members of the Organization. In this case, the person in charge of the CP registers the time of passage of the participants by taking note of the athletes race numbers, as well as the hour, minute and second of their passages.
12.4 The location of the identified CP is previously informed to the participants, namely through the indication of geographical coordinates or indication in the race map loaded by the Organization and visible in the GPS device display.
12.5 Some CP have a closing time, which is communicated to all participants the day before each stage. Closing time is updated in accordance to number 5 of the previous article.
12.6 All participants that arrive at a CP after its closing time must stop that stage and they are transported to the finish line by the Organization or they receive instructions on how to get there safely. Consequently, the stage in question is not validated.
Article 13 – Trackers
13.1 For the participant’s safety, the Organization will give to each participant a geographical positioning monitoring device (a tracker).
13.2 Any damage the tracker has when it is returned to the Organization or its disappearance is the sole responsibility of the participant that carried it.
13.3 Failure to return the tracker intact at the end of the stage obligates the participant who carried it to pay for its repair or replacement, up to 150.00€ (one hundred and fifty euros).
13.4 The participant who refuses to carry the tracker or who carries it in a different location from the one indicated by the Organization, shall have the stage annulled.
Article 14 – Dropout from a stage
14.1 The participant who wishes to dropout from a stage must immediately inform the organization at any control point or call the Race Diretor using the emergency contacts’ card handed out to the participant before the beginning of the race.
14.2 If there is no information on the location of a participant’s, the Organization may trigger a search and rescue operation. Existing costs shall be charged to the participant who recklessly or through serious negligence did not communicate his/her dropout.
14.3 A participant may give up in three stages after starting and may be consecutive or intercalate. In cases of dropout, the organization will give the maximum time of arrival plus a penalty of four hours.
14.4 A participant that didn’t complete a stage, whatever it may be, will not be considered “Finisher”, but their time will appear in the classification and ranked.
14.5 If a participant dropout or is unable to validate three stages, the Organization prevents him/her from undertaking the following stages. In this case, if the athlete wishes to accompany the Organization until the end of the race, he might have to pay extra transport costs with regard to the remaining stages, if existing, being this decision made on a case-by-case basis by the Organization..
Article 15 – Dropout from the Race
15.1 The participant can dropout from the Race at any moment.
15.2 The participant shall not be reimbursed of the price paid for any good or service which he has not used due to dropout from the race.
15.3 Without prejudice of the content of the previous number, if the athlete wishes to accompany the participant until the end of the race, he might have to pay extra transport costs with regard to the remaining stages, if existing, being this decision made on a case-by-case basis by the Organization.
Article 16 – Accommodation
16.1 The registration price includes the participant’s accommodation during the race in a shared room.
16.2 Allocation of roommates is undertaken by the Organization taking in account as much as possible the requests made by the participants at the moment of registration.
16.3 At the moment of registration, participants can acquire single room accommodation (SINGLE PACK), which means they will be alone throughout the entire race. The number of these SINGLE PACKS is limited.
Article 17 – Compulsory Disqualification
The Race Director is entitled to exclude from the race, participants who are in the following situations:
a) Voluntary or non-voluntary state of physical or mental incapacity;
c) Breach of the Race Rules;
d) Illegal conduct;
e) Disrespect for the environment;
f)Gross disrespect for the Organization and/or other Participants.
Article 18 – Classification
18.1 In the race results or classifications all accountable times are measured in hours, minutes and seconds.
18.2 The Organization daily produces two classifications: one ranking the Competitors’ performance on the day’s stage (Stage Classification) and another showing their accumulated results in all stages up to that moment of the race (General Classification).
18.3 In both cases, a classification is ranked from the best to the worst accountable time – adding the existing due penalties, and deducting due bonuses. It will also show average speeds and time differences between participants.
18.4 The General Classification is primarily sorted by participants who have all stages validated and ranked by the least total accountable time in the sum of those stages, also taking in account the eventual results obtained in the intermediate Classifications.
18.5 For participants who haven’t all stages validated, their position in the General Classification is ranked firstly by the number of stages validated, then by the number of total kilometres done and finally by the time accounted for in the race.
18.6 At the end of the 14 stages, the Final Times of each participant in the General Classification is done in accordance to the same rules stated in the previous numbers.
18.7 All claims must be presented in a written form up to 60 minutes after the results are published.
Article 19 – Prizes and Souvenirs
19.1 The first 5 athletes of the Final Classification, determined according to the previous article, are awarded trophies. To the remaining finalist a finisher medal.
19.2 All participants receive:
a) A t-shirt or other souvenir alluding to the event;
b) A branded “Portugal Countryside” bag.
19.3 Participant who haven’t been excluded receive a diploma of their classification.
19.4 All participant who don’t complete all stages but have completed 500 km without interruption will have a “Portugal Countryside 500” prize.
19.5 Participants who have all stages of the race validated will also receive t-shirt/shirt or stamp of “Portugal Countryside – Finisher”.
Article 20 – Omissions and Interpretation of the Race Rules
Any issue not foreseen in this document as well as interpretation doubts that may arise are integrated and solved by the Organization, respecting equality and impartiality principles.